Contest Period

Winner Announcement

The winning works will be announced on the Contest results website, scheduled to open in late March 2024.

*Please follow the specified Instagram accounts, as shortlisted candidates will be contacted via Instagram's Direct Message from the contest's campaign account. If you do not follow the account, the campaign office will not be able to notify the candidate and/or the candidate may overlook the DM, resulting in elimination.

Eligibility

• Participants must have an Instagram account. Participants are encouraged to follow the Welcome to Asia Instagram account and Tokyo Camera Club Campaign Instagram account.
• Participants must post their photos with the specified hashtags listed in the Submission Guidelines.
• Participants should have read, understood and agreed to the Submission Guidelines (including the Use of Personal Information and Disclaimer) upon submitting (posting) to the Contest.
• Participants may use any camera or device to take their photos.
• Participants may submit photos taken in the past.
• Participants may submit edited or retouched photos.
• Participants may submit as many works as they wish.
• Participants may not submit photos that are currently in other contests, or photos they plan to submit to other contests. Photos that have previously won prizes in other contests are also not eligible.
• Submissions are limited to original works for which the participant holds all rights, including copyrights. Please be aware that using images from other websites, social media, blogs, etc., without permission may infringe upon copyrights and other rights. If the photo includes individuals, please ensure you have obtained prior consent for their portrait rights before submission.
• Participants must not create composite images using free/stock images.
• Participants of any photography levels (amateur or professional), nationality, gender, and age are welcome. Participants under the age of 18 must have prior permission from a parent or guardian. Participants under 18 shall be deemed to have the consent of a parent or guardian upon submission.

• *Hashtags may be written in upper or lower case, but only half-width characters will be eligible.
• *Private accounts and posts without the specified hashtags will not be eligible for the Contest.
• *Please double-check if you have included the specified hashtags in your post. Submissions will not be accepted if the hashtags are included in the comments section.
• *Please add the specified hashtags at the time of submission or within 24 hours of submission and during the contest period. Posts that have been posted for more than 24 hours will not be eligible even if you add the hashtags later on.

How to Submit,
If you are Shortlisted,
and Winner Announcement

Shortlisted candidates will be notified starting early January 2024 for the final verification process.
Shortlisted candidates will be contacted via Instagram Direct Messenger.
Candidates will be requested to submit their original photo data by a specified date for copyright verification. Please note that we will only be contacting shortlisted candidates.

• *Photos submitted must be entirely your own. In order to check that the submitted photo is the original work of the submitter, we will be requesting the shortlisted candidates to submit RAW data or unedited original data that include EXIF data with the shooting date and equipment information. Please be sure to retain the original data of your work.
• *Please note, in case a shortlisted candidate's email address is unreachable, or we do not receive a reply by the specified date, we will assume that the prize has been rejected and contact the runner-up for the prize.
• *Shortlisted candidates may receive emails from the following campaign office's email addresses: campaign@tokyocameraclub.com and noreply@tokyocameraclub.com. Please be sure to change your settings in advance so that you can receive emails from these addresses.

Delivery of prizes will begin in late March 2024.
Once the winner receives a notification from the campaign office, the winner will be asked to send information such as their address for the delivery of prizes.

*The Contest is conducted by JTB Communication Design, Inc. and Tokyo Camera Club Corporation (hereinafter “Subcontractors”).

Data Requirements

• Photos developed or edited by digital image processing are eligible.
• Still-images extracted from videos are not eligible.
• Composite images using free/stock images are not eligible.

Number of Submissions

There is no limit to the number of submissions.

Use of Personal Information

• The Contest is organized by the Council for Promotion of Tourism in Asia (hereinafter the “Organizer”), and conducted by its Subcontractors.
• Personal information obtained through the Contest will be strictly managed and will be used only for the following purposes: conducting, managing, and promoting the Contest, as well as other contest-related purposes such as sending notices, delivering prizes, managing submissions, exhibiting winning works, and generating non-personally identifiable statistical data within the scope permitted by the Personal Information Protection Law, and for no other purposes. Please acknowledge that any data collected through the Contest (such as EXIF data) will be processed into non-personally identifiable statistical information for analysis, which may be disclosed to third parties such as sponsoring companies.
• Personal information obtained through the Contest will not be disclosed to any third party without the participant's consent, except in the following cases: when entrusting the operation of conducting, managing, and promoting the Contest to Subcontractors, and when required by law.
• Personal information provided by the participants will be shared and used within the following scope.

1. Data to be Used

   Name, address, phone number, e-mail address, etc. provided at time of entry.

2. Entities that will use the data
3. Council for Promotion of Tourism in Asia

   JTB Communication Design, Inc.
   Tokyo Camera Club Corporation

   *Delivery of prizes may be outsourced to third parties.

4. Purpose of Use

   Personal information provided by the participants will be used only for the following purposes: Contest-related purposes such as sending notices, delivering prizes, managing submissions, exhibiting winning works, and generating non-personally identifiable statistical data, as well as conducting, managing, and promoting the Contest.

5. Personal Information Management

   Council for Promotion of Tourism in Asia
   See here for more information about the Council for Promotion of Tourism in Asia’s (Tokyo Metropolitan Government) privacy policy.

6. Subcontractors

   JTB Communication Design, Inc., Tokyo Camera Club Corporation
   See here for more information about JTB Communication Design, Inc.'s privacy policy.
   See here for more information about Tokyo Camera Club Corporation's privacy policy.

Disclaimer

• Participants must provide accurate information when asked. The Organizer and Subcontractors do not accept any responsibility for the disqualification of submissions, or any damages incurred as a result of the participants' submission of inaccurate information.
• Participants may not submit photos that are currently in other contests, or photos they plan to submit to other contests. Photos that have previously won prizes in other contests are also not eligible. Works that have been published by the participant for non-commercial purposes, works posted on participant's social media, blogs, etc., and works displayed at non-juried photo exhibitions are eligible for submission.
• The copyrights to the works submitted to the Contest belong to the participant.
• Participants cannot withdraw submissions from the Contest once submitted.
• Participants are responsible for saving backups of their works.
• The campaign office cannot accept works (including data stored on storage devices) sent by post mail or directly brought to the campaign office. The campaign office will not return works sent by mail.
• The winners shall allow the Organizer and Subcontractors (including third parties authorized by the Organizer) to use, publish, reprint, or broadcast the winning works indefinitely free of charge for public relations activities of the Organizer and Subcontractors. With prior notification, all submitted works may be used in the same manner as above. The participant shall not assert any rights based on the author's moral rights against the Organizer and Subcontractors.
• Regarding the usage of entries by the Organizer and Subcontractors, submissions may be cropped, edited, or modified using visual effects, music, and sound effects without prior approval from the participant.
• The winners shall allow the Organizer (including third parties authorized by the Organizer) to use, publish, reprint, or broadcast the winner's name, winning work, and shooting location, indefinitely free of charge for an "application that shares the winner's name, photo, and shooting location" which may be provided to third parties. The winners shall not assert any rights based on the author's moral rights against the Organizer and Subcontractors and third parties authorized by the Organizer.
• Participants shall warrant that they hold all rights, including copyrights and portrait rights to the subject and portraits in their works, or that they have prior permission from the right-holders. It is the sole responsibility of the participants to confirm that their submissions do not infringe the rights of any third party. Participants are responsible for obtaining: permission to use the image of any person depicted in the works; in the case of a minor, permission from the parent or guardian; in the case of shrines, temples, or commercial facilities, prior permission for shooting and submitting to the Contest. Participants may not submit works that include advertisements, signboards, or brand logos. Participants may not submit works that offend public order and morals. Participants may not submit works that show the address of private properties.
• Regarding the provisions in the preceding paragraph, if a third party who has seen the winning submission reports an infringement of copyright or portrait right or an invasion of privacy, the prize may be rescinded after consultation.
• Photographing a third-party work and using it as a material to process or composite an image without permission is an infringement of copyright. Participants must obtain prior consent from the right holders.
• Participants shall resolve any disputes with third parties regarding their submission at the participant's cost. The Organizer and Subcontractors do not hold any responsibility.
• The Organizer may delete a submission without prior notice, or rescind the prize given to a participant who has been deemed to have violated public order and morals, has defamed or caused disadvantage to other participants, or falls under the category of antisocial forces (or its equivalent).
• No inquiries will be accepted regarding submissions and the selection of winners.
• Prizes are non-transferable and non-exchangeable for cash.
• Participants shall bear all costs incurred upon submission to the Contest, excluding the prizes.
• The campaign office may change the items of the Submission Guidelines of the Contest when deemed necessary and implement necessary measures to ensure the proper operation of the Contest.
• Participants entering the Contest shall comply with the management policy of the campaign office and shall not raise any objection to its operation.
• Meta Platforms, Inc. and Instagram are not affiliated with the Contest, and do not sponsor, approve, or operate the Contest in any way. Participants are deemed to have agreed that Meta Platforms, Inc. and Instagram have no involvement with the participants' submission and award.
• In no event shall the Organizer and Subcontractors be liable for any loss or damage arising out of the interruption or termination of Instagram and the Contest. The Contest details may be subject to change without prior notice.

Inquiries

Please send your inquiries about this photo contest through here.

• *Please note that the Contest schedule is subject to change without prior notice.
• *Response to inquiries may take around two business days.